Senior Associate
Washington, D.C. corporate office, or remote if living out of state.
Job Type
Full-Time, Exempt
Schedule
40 hours per week, Monday through Friday, 9:00 a.m. to 5:00 p.m. Remote work on Mondays and Fridays, work from the office Tuesday-Thursday. Business necessities dictate work schedules and occasional nights, weekends, and travel are required.
About the Role
The Senior Associate will focus on special projects and innovation. They are a ‘people person,’ creative thinker, relationship builder, manager and problem solver. As an integral member of a matrix-managed team, this role supports the coordination and administration of project tasks and deliverables across multiple clients. The Sr. Associate will play a key role in supporting cross-functional teams, advancing special projects, and driving internal process improvements. The Senior Associate reports to the Director of Project Management. To apply, please email your resume and cover letter to jobs@pyxispartners.co.
Salary Range: $67,000-$85,000 (Commensurate with experience)
Responsibilities
Manage the implementation of key client and internal initiatives by coordinating deliverables, timelines, and communications across workstreams.
Ensure projects stay on track and aligned with organizational goals driving alignment and momentum.
Contribute to the development of project dashboards and summaries.
Develop and maintain dashboards, trackers, and project summaries to monitor progress, elevate issues, and support data-driven decision-making.
Support the design and delivery of special projects that advance innovation, improve workflows, and strengthen the organization’s ability to scale.
Contribute to ideation, planning, and implementation efforts.
Create and maintain accurate project documentation using designated tools and systems and promote them throughout the organization.
Track key milestones, manage version control, and ensure quality and consistency across deliverables.
Identify and recommend process improvements that enhance team efficiency and effectiveness.
Model a positive, proactive, and adaptable mindset in all interactions that contributes to a collaborative, supportive, and high-performing team environment.
Participate in internal initiatives and take on additional responsibilities as needed based on project or organizational priorities.
Support budget tracking and utilization across client projects, including monitoring hours, reconciling against forecasts, and collaborating with the CFO to support budget development for proposals and new initiatives.
Assist with grants management and proposal development, including drafting narrative content, compiling required materials, and ensuring alignment with funder guidelines and internal priorities.
Supporting new business development and firm growth by assisting the team as needed on writing and research for proposals.
Promoting Pyxis Partners through a professional network in pursuit of new opportunities and leads.
Perform other job-related duties as assigned.
Requirements
Bachelor’s Degree (Master’s a plus) and a minimum of 3 years’ of professional experience and at least 1 year of professional experience in project management or equivalent internship and/or fellowship.
Strong preference for candidates that have worked with healthcare, government or non-profit organizations.
Proficiency with Google Suite, Asana, and Microsoft Office products including, but not limited to MS Word, PowerPoint, and Excel.
Perform assigned work productively to deliver high quality client and organizational results on time.
Developing strong written and verbal communication and presentation skills.
Demonstrated capacity to work collaboratively with diverse teams.
Ability to work under pressure, manage multiple tasks simultaneously, and meet tight deadlines and deliverables.
About the Company
Pyxis Partners is a public affairs and engagement firm specializing in health, science, and technology to drive meaningful improvements in health outcomes. We help clients engage key communities, navigate complex policy landscapes, and catalyze change in healthcare, research, and innovation. Pyxis Partners is certified by the National LGBT Chamber of Commerce and the Department of Small and Local Business Development (DSLBD) as a District of Columbia Certified Business Enterprise (CBE).
Pyxis Partners is an equal opportunity employer affording all employees and job applicants’ fair and equal treatment. Pyxis Partners complies with the letter and spirit of all applicable federal, state, and local laws prohibiting employment discrimination, including discrimination based on race, age, color, gender, religion, national origin, marital status, family responsibilities, sexual orientation, veteran status and disabilities.